Avis de recrutement : ALIMA recrute un(e) Coordinateur(trice) des ressources humaines à Abuja; Nigeria.

 

 

 

 

 

 

MAIN ACTIVITIES:

Administrative management of the mission, legal monitoring:

  • Ensure that the legal documents are updated for the proper functioning of ALIMA;
  • Ensure annual registration of lease contracts, house contracts, coordination and projects;
  • Ensure the legal monitoring of the mission by creating and maintaining a network of relevant information in its areas of responsibility and in particular on labor and tax legislation;
  • Contribute to the definition, validation and application of documents, procedures and policies for personnel management (internal regulations, contracts, recruitment policies, etc.);
  • Initiate the definition and revision of documents, procedures and policies for which he/she is responsible in accordance with local legislation and ALIMA procedures;
  • Participate in the elaboration of the agreement protocols between ALIMA and the partners;
  • Produce the monthly report of the mission on the human resources and administrative aspects.

Administrative Management of Human Resources:
Recruiting:

  • Ensure the rigorous application of the recruitment policy at all bases and for all positions, from identifying the need to archiving recruitment files;
  • Provide training to Administrate managers on ALIMA procedures, good recruitment practices, and recruitment techniques;
  • Participate in the recruitment process for base managers, ensuring HR validation;
  • Participate in the recruitment process for bases upon request from the PC and/or the Admins;
  • Provide recruitment tests to Admins and team leaders when required or recommended;
  • Conduct a general induction of ALIMA and the mission for Admins, supporting the updating of the project section, and ensuring that each collaborator benefits from this induction;
  • Ensure that new employees recruited at the base are briefed on internal regulations, the code of good conduct, the anti-fraud policy, and the policy for the prevention of harassment and sexual and gender-based violence;
  • Ensure that stakeholders understand and implement the induction process on the mission (coordination and bases) and provide HR induction for all managers.

Employment contract and follow-up:

  • Ensure that personnel files are complete and maintained in electronic format;
  • Implement and maintain efficient contract monitoring tools and ensure that Admins use them (monitoring of contract dates, leave, etc.).

Payment of wages, taxes and social security contributions:

  • Supervise the use of the payroll software and train the Admins on their responsibilities;
  • Validate payrolls each month for each base.

Life and team composition:

  • Support the organization of monthly staff meetings;
  • Participate in staff representative / coordination meetings;
  • Participates in the resolution of work conflicts in collaboration with project coordinators, Admins and team leaders.

Operational Human Resources Management:

  • Support project coordinators and department managers in defining the composition of their teams;
  • Update and share mission organization charts with the bases, coordination and headquarters on a monthly basis;
  • Participate in the elaboration of the mission’s budgets for the HR part (organization chart, salary, bonuses…), international transport, rent.

Quality management of personnel:
Job Profile – Performance Objective Plan – Review:

  • Provide Admins and team leaders with standard job profiles;
  • Ensure that updated job profiles are available for each employee and that each employee has read and signed them, support the Admins and team leaders in case of blockage;
  • Train team leaders in the use of POP documents and reports;
  • Check that team leaders set objectives at the beginning of the period and carry out staff reviews at the end of the period;
  • Analyze personnel reviews from a career path perspective.

Training and capacity building:

  • Develop an evaluation report including the training needs expressed;
  • Be proactive in identifying sources of funding for training, and in identifying collaborations with other NGOs, training organizations present in the country;
  • To be responsible for the organization of training taking place in the coordination or in the city of the coordination;
  • Support the organization of training courses held at the base or at headquarters;
  • Propose and anticipate the secondment of personnel to other ALIMA missions;
  • Accompany the capacity building of all employees in support of team leaders;
  • Collect data related to the training provided in the field and propose an analysis of these data;
  • Apply post-training monitoring and evaluation methods to measure impact;
  • Liaise with the Head of Training at headquarters.

Specific management of international staff:
Administration:

  • In liaison with the administrative department in Dakar, ensure the administrative follow-up of the international staff: briefing and debriefing, arrival and departure dates, paid holidays, passports, visas and plane tickets;
  • In collaboration with the HR Manager, ensures the renewal of expatriate visas, security visas and/or any other legal documents required by the police and the Ministry (Agreement, Convention with the Ministry of Trustees, Request for entry permit…);
  • Monitor contract dates and bring to the attention of line managers at least 3 months in advance;
  • Ensure that the files of internationals are prepared and provides the necessary documents for those who do not have them (ALIMA card, mission order, residence permit, etc.);
  • Organize visitor briefings.

Recruitment and follow-up:

  • Support the Head of Mission and the project coordinators in the planning of the breaks and provide a monitoring tool;
  • In collaboration with the administrators, alert for interim and final reviews;
  • Ensure the transmission of reports and end-of-assignment reports to the HR desk officer;
  • Support the Head of Mission in the management of human resources of expatriate staff (conflict management, anticipation of recruitment, drafting of job profiles, etc.).

Team management and leadership :

  • Set up an HR department for coordination with recruitment and training of a national team;
  • Define job profiles and performance objectives for team members;
  • To carry out the assessments of its team in an approach of professional course;
  • Facilitating training actions to develop/reinforce team skills on HR and cross-functional themes;
  • Propose and support job changes in accordance with ALIMA policies;
  • Propose and anticipate secondments;
  • Promote staff mobility (internal and external) within the framework of the policies in force;
  • Identify the skills that team members need to acquire in order to master their positions and organize training to reinforce them;
  • Organize and lead team meetings.

SKILLS and EXPERIENCE:

Training : Training in Human Resources Management.

Experience:

  • At least 3 years of experience in a similar position;
  • Experience in emergency and degraded security contexts is highly desirable;
  • Previous experience in the humanitarian field, in the position of Human Resources Coordinator.

Skills:

  • Organizational skills, rigor and autonomy;
  • Excellent computer skills (Word, Excel…);
  • Ability to prioritize and work under pressure;
  • Ability to work as a team in multicultural contexts;
  • Training and coaching skills;
  • Adaptability and diplomacy;
  • Knowledge of HOMERE software;
  • Writing skills;
  • Analytical and critical thinking skills.

Languages: Fluency in English. Speaking French is an asset.

Deadline : 02 June 2023

To apply, please send your cv and cover letter to our page through the address Link