Avis de recrutement : SafeWorld recrute un(e) Assistant(e) administratif(ve) en Ouganda.

Avis de recrutement : SafeWorld recrute un(e) Assistant(e) administratif(ve) en Ouganda.

Job purpose:

This role will work closely with the Finance & Admin Officer as well as the Logistics and Operations Officer to ensure the smooth running of Saferworld office in Kampala. S/he will provide logistical and administrative support to ensure efficiency and effectiveness.

Roles and responsibilities:

Office Management (General Administration)

• Receive and direct incoming calls and greet visitors to office
• Provide general information and assistance
• Ensure efficient services are provided, liaising with Saferworld’s IT Consultant, Finance and Operations persons in Kampala where necessary.
• Manage office inventory and store while tracking usage
• Photocopy, bind, laminate documents and undertaken general administrative duties in the office.
• Take charge of the mail box and ensure timely checking of any incoming parcels
• Support in all administrative tasks in the country office

Programme Administration

• Administratively support all staff, volunteers and partners.
• Organise meetings, taking minutes and distributing appropriately
• Develop and maintain a documentation system with up-to-date information for all partners and volunteers.
• Supporting scheduling of Programme meetings.
• With guidance from the Finance & Admin Officer and Logistics and Operations Officer, organize and coordinate all programme events, undertake all necessary documentation/reporting processes relating to these events.
• Develop and maintain a system to manage Programme documents and records.

Any other duty may be assigned to the post holder as required by the Line Manager

Key working relationships

Finance & Operations Manager, HR Officer, Operations and Logistics Officer, Finance and Admin Officer,

Person specification

Knowledge, qualifications and experience

• At least 3 years’ administrative experience preferably in INGO
• Excellent computer skills (word, Outlook, Excel, Power Point, internet)
• Ability to solve basic network IT problems and willingness to develop these skills.
• Excellent written and verbal communication skills (English)
• Experience of a demanding workload and ability to prioritize and effectively manage time in order to deliver high quality work to tight schedules
• Proven ability to build and maintain relations with colleagues, volunteers, SW stakeholders, including managing difficult situations

Skills and abilities

• Strong written and verbal communications skills.
• Strong interpersonal skills
• Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
• Demonstrated commitment to working with a diverse staff.
• Good basic budgeting and cash management
• Attention to detail

Personal qualities

• Commitment to and compliance with Saferworld’s safeguarding principles
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
• Commitment to own continuing personal and professional development
• Commitment to the vision, mission and values of Saferworld

Other requirements

• The job may require prolonged periods of desk sitting and working on a computer.
• The position is based in Kampala, with potential occasional travel to field offices/project sites.