IRC recrute un assistant finance et administratif, Kampala, Ouganda

Requête nº : req9262

Intitulé de poste : Finance & Admin. Assistant

Secteur d’activité : Bureau administratif/général

Type de contrat : Régulier

Taux d’occupation : Plein temps

Ouvert aux expatriés : Non

Lieu de travail : Kampala, Uganda

 

Descriptif du poste :

Reporting to the Senior Field and Consortium Manager, the Finance & Admin Assistant is responsible for providing support for day-to-day administrative requirements, including ware house and petty cash management in the Urban office.

 

Duties and Responsibilities :

Administration :

  • Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages ;
  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner ;
  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc.) including telephone bills ;
  • Ensure proper office management through proactive engagement with office cleaner ;
  • Ensures OADM forms/Templates are replenished and updated ;
  • Assist to monitor staff movement to/from the field, trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs ;
  • Ensure proper inventory system is in place at the Urban office ;
  • Monitor the stock flow and distribution plans and provide periodic reports.

Finance :

  • Ensure all finance documents/templates are replenished and accessible by staff in the Urban office ;
  • Follow up cash in transit and transfers at field level ;
  • Act as a cashier ;
  • Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit for the urban office ;
  • Submit weekly and monthly petty cash summaries to the Finance Manager in Naguru and Senior Field/ Consortium manager ;
  • Perform any other duties assigned.

 

Profil :

  • University studies/ Higher education in Business administration, Business Studies or any other related course ;
  • At least 2 years of experience in similar position ;
  • Proven skills in administration and finance ;
  • Strong organizational, interpersonal skills ;
  • Good administrative skills ;
  • Strong written and oral English communications skills ;
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook ;
  • Must be able to work independently while being a strong team player ;
  • Strong skills in collaboration with multi-cultural and diverse teams ;
  • A team builder with excellent people skills; must be culturally sensitive.

 

Please note :

  • This position is open only to Ugandan nationals.
  • Deadline for receiving applications is June 16th 2020.

 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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