WeWorld recrute un(e) Responsable national des achats et de la logistique au Palestine.

WeWorld recrute un(e) Responsable national des achats et de la logistique au Palestine.

Job description:

Under the line management of the Country Representative, the Country Procurement & Logistics Manager will be responsible for implementation of WeWorld procurement procedures and supervision of logistics.

She/he will be responsible for:

Main functions and duties:

Procurement and Coordination

• Responsible for effective and streamlined Supply Chain Management across WeWorld mission;
• Ensure strict application and respect of WeWorld and donors procurement procedures and guidelines;
• Support the Project Managers/Project Focal Points in the creation of Procurement Project Plans
• Responsible for updating the Procurement Project Plans;
• Support Project Managers/Project Focal Points in implementing correct procurement procedures;
• Responsible for the preparation of Tender Dossiers and related documentation;
• Responsible to independently implement and follow up procurement procedures including competitive bidding, local & international tendering;
• Support the Evaluation Committee during the evaluation session and responsible for drafting the Tender Evaluation Report;
• Drafting Supply, Service, Works and Framework Contracts;
• Responsible for following up the contracts;
• Coordinate with the Finance Department to ensure correct payment terms and schedules are respected for supplier payments;
• Liaise with the Procurement Department at Regional and Global level;
• Responsible for informing and building capacities when relevant of all WeWorld staff regarding the appropriate implementation of procurement procedures, including the RACI matrix;
• Responsible for adapting the Global tools to the local context under technical supervision and approval of regional and HQ Procurement Department;
• Mainstream compliance to procurement procedures across WeWorld mission and prevent risks of fraud, collusion, and conflict of interest;
• Ensure proper archiving of procurement documents and files in hard and soft copies, to ensure effective organization and compliance for audits and reviews;
• Provide timely, correct and complete procurement-related documentation and data for interim and final reports, in coordination with Project Manager/Project Focal Points and Finance Department, according to donors’ requests;
• Provide timely, correct and complete procurement-related documentation and data to HQ at regional and global level for internal and external audits;
• Support with any other needed task, as required by the Country Representative.

Logistics

• Supervise the fleet management;
• Develop mission fleet management SOPs, review and update them periodically;
• Supervise the correct use and maintenance of the organization premises;
• Supervise contract follow-up premises, utilities and facilitates contracts;
• Ensure the implementation of a streamlined assets/equipment management system (including coding, follow up and handover process);
• Responsible for distribution and monitoring of existing assets/equipment among the offices, according to operational needs;
• Coordinate with the Operations Unit to ensure supply chain is highly functioning and efficient;
• Support in achieving custom clearance and importing regulations for International Cargo/Freight.

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties.