Job Description:
Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF provides its help in respect of the cultural diversity, without any distinction of origin, religion or gender.
Secours Islamique France (SIF) has acted for many years in Palestine and has set up many concrete activities in order to help in a large scale. Some of these activities are child protection, better access to drinking water, support for economic activities and housing reconstruction.
Secours Islamique France is looking for an Administrative Coordinator position based in Ramallah, Palestine.
Under the supervision of the Head of Mission, as part of the Senior Management Team and while supervising the Administration, Financial and Human Resources teams, you will be in charge of defining and implementing specific administrative, financial and human resources and procedures in the mission.
Your work will consist of:
Operational Strategy and Coordination
- Contributing to the mission’s operational strategy: context analysis and its evolution, elaboration of problem trees and proposed solutions.
- Participating in the analysis and proposal of solutions for all decisions impacting the mission in general.
Accountability Management
- Ensuring the accounting, non-accounting and expatriates data entry in the accounting software.
- Controlling the bank book-keeping, checking and bank reconciliations.
- Supervising physically the cash checking.
Cash-flow
- Defining and updating the conservation and cash-flow procedures (Cash Management) in accordance with the local context, to come up with alternatives in case of context evolution.
- Validating the banking establishment choice and payment modalities of recurrent contracts.
- Authorizing the mission’s expenditures’ payment according to the SIF procedures.
Budgetary and financial management
- Elaborating and validating project budgets and preparing the mission’s annual budget.
- Identifying financial risks to sensitize coordinators to the risks on their domain which have a financial impact, alerting the Head of Mission and the HQ and bringing support for the risk management.
HR Management
- Supervising the management and staff recruitment.
- Participating in the national training plan’s elaboration and supervise its implementation.
- Organizing relation strengthening activities with the representatives (meetings, elections…).
- Evaluating the team members’ performances.
- Defining and updating the team’s training plan and ensure its follow-up.
Security of money
- Implementing the money security policy in cooperation with the Head of Mission.
- Defining rules of management of transfers between bank accounts, saves and petty cash.
Representation
- Representing SIF during activities’ implementation before operational partners and local or regional authorities.
- Attending conferences, coordination meetings, clusters and donors meetings.
Reporting
- Elaborating monthly administration, financial and HR reports for the Head of Mission.
- Proposing improvements to the intern reports formats.
|