Avis de recrutement : PNUD recrute un(e) Analyste des achats basé au Port Moresby, Papouasie-Nouvelle-Guinée.
DUTIES & RESPONSIBILITIES
The Procurement Analyst supervises and leads the staff of the Procurement Unit.
The Procurement Analyst works in close collaboration with the operations, programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services.
Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
- CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
- Elaboration and implementation of cost saving and reduction strategies.
- Implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
- Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
Manages and guides procurement processes for CO, NIM/DIM projects, UN House and at the request of other Agencies focusing on achievement of the following results:
- Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
- Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Regional Advisory Committee on Procurement (RACP).
- Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
- Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
- Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
- Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.
QUALIFICATIONS
Education
- Masters Degree in Business, or Public Administration, Finance, Economics or related field.
Experience, Knowledge, and Skills
- 2 years of relevant experience at the national or international level in procurement management.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.
- Experience in handling of web-based procurement management systems and ERP financials.
- Procurement Certification is required.
- CIPS certification required.
Language requirements
- Fluency in oral and written English is required.
Closing date : 08/04/2023