Avis de recrutement : Recrutement d’un.e Associé.e exécutif.ve du représentant résident du PNUD Papouasie-Nouvelle-Guinée.

 

 

 

 

 

 

 

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.

Development challenges in Papua New Guinea are as diverse and complex as the country itself. To respond to these challenges, UNDP in PNG concentrates its efforts on building the country’s capacity to promote inclusive, pro-poor growth, effective governance, and sustainable and resilient development. We help our partners in identifying relevant solutions to today’s complex, trans-boundary development challenges.

The Executive Associate will be based within the Resident Representatives (RR) office to ensures effective and efficient functioning of the RR office. She/he will also be in working collaboration with partners, UNDP Country Office and other Project teams in relation to supporting delivery.

Duties and Responsibilities
IV. Key Duties and Accountabilities
The Executive Associate (EA) will provide the essential interface between the RR’s office, UN Resident Coordinator, the UN system, members of SMT, relevant Government offices and partners and will have the following duties and responsibilities:
  1. Effective and efficient functioning of the RR office
  • Maintenance of the supervisor’s calendar, contacts with high-ranking visitors,         arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
  • Maintenance of protocol procedures.
  • Preparation of high quality briefing materials for supervisor for appointments, meetings, missions.
  • Preparation of informal translations.
  • Management of RR missions and representation schedule.
  • Maintenance of rosters of high-level partners, telephone lists.
  • Preparation of correspondence, directives, comments on behalf of RR for his/her signature and making follow-up when required.
  • Use of automated office management systems for effective functioning of the RR office.
  1. Effective communications support to the office
  • Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
  • Coordination of the information flow in the office, follow up on circulation files.
  • Facilitation of information sharing between UNCT and the UN Coordination Unit.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to RR.
  • Screening of all incoming calls and correspondence.
  • Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.
Required Skills and Experience
Education:
Secondary Education with specialized secretarial training. University Degree or equivalent would be desirable, but it is not a requirement.
Experience:

6 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.

Language requirements:

  •  Fluency in written and spoken English Language is required.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Deadline : 31 May 2023