Expertise France recrute un(e) Gestionnaire Administratif(ve) et financier(e) à Manille aux Philippines.

Under the hierarchical responsibility of the Project Leads and Project Deputies based in Manila, the Administrative and Financial Manager will be responsible for the financial and accounting management of two international cooperation projects managed by Expertise France. He/She supervises (functionally) the administrative and financial team consisting of two grants and procurement officers, one project assistant, and one to two drivers.

The main tasks entrusted to the Administrative and Financial Manager are as follows:

Support Expertise France’s implantation in the Philippines

With support from Expertise France’s headquarters, prepare the Calls for Tenders related to the procurement of a vehicle, IT equipment, and other needs which may arise during the kick-off phase of the project
Prepare the ensuing contractual documents using Expertise France templates and procedures

Relationship with the partner bank

Ensure the opening of the local bank account, with the support of Expertise France’s headquarters;
Maintain regular relations with the partner bank and provide the necessary information for the monitoring of Expertise France’s activities.

Financial and budgetary management

Ensure the financial monitoring of the project according to the formats established at Expertise France;
Prepare and participate in monthly and annual budget planning exercises (landing forecast, indicative budgets) in close collaboration with the Project Leads;
Prepare monthly financial reports per project;
Prepare financial reports for project funders (EU Delegation and the French Development Agency – AFD);
Prepare for and support audits;
Ensure necessary controls for the reliability of project financial data.

Accounting management

Ensure the implementation of payment procedures as well as good accounting recording practices;
Verify bank and cash journals, including carrying out spot checks;
Supervise the control of accounting documents;
Prepare and send the monthly accounting packages for entry into the accounting software;
Prepare monthly, quarterly, and annual accounting closure documents in coordination with Expertise France headquarters;
Verify accounting entries (descriptions, accounting codes, analytical codes, reconciliation, exchange rates, etc.) in available tools: ERP, SAGE, and Excel files;

Cash management

Prepare requests for funding the bank account
Send the request to headquarters and monitor fund receipt;
Manage project cash flows and ensure sufficient funding;
Ensure fund security.

Team management

Support and train the accounting and administrative team in Manila;
Supervise the accounting and administrative team;
Organize schedules for the administrative team to cover any absences.

Administrative management and oversight

Supervise and control the implementation of administrative, financial, and human resources rules and procedures;
Ensure the development and maintenance of a project-level archiving system;
Propose and participate in writing or improving administrative or financial procedures;
Stay informed about changes in national laws and policies;
Prepare declarations and ensure payment of taxes if necessary;
Establish and maintain relations with administrative authorities at the national level.

The Administrative and Financial Manager should meet the following profile:

Higher education in accounting, financial management, or any equivalent degree;
Proven experience using accounting software (SAGE);
Proficiency in office tools, especially Excel;
Ability to work in a demanding and multicultural context;
Strong interpersonal and teamwork skills;
High capacity for autonomy, independent thinking, and impartiality;
Strong work ethic, precision, and organizational skills;
Excellent analytical and report-writing abilities;
Excellent written and oral communication skills in English (French would be a considerable advantage).

The Administrative and Financial Manager should have the following professional experience:

At least 8 years of general experience in a position related to accounting and financial management;
At least one significant experience in supervising administrative and financial teams;
Prior experience in cooperation projects and multilateral technical assistance would be an asset.
Significant professional experience in the Philippines.

Location of the mission: Manila, Philippines

Duration of the mission: 54 months. The proposed contract will be for one year, renewable.

Starting date: January 2024

Salary: According to profile, and including medical coverage.

To apply for this position, please supply the following:

CV;
Motivation Letter;
References.

Expertise France recrute un(e) Gestionnaire Administratif(ve) et financier(e) à Manille aux Philippines.