Avis de recrutement : MENTOR Initiatives recrute un Coordinateur de base en RCA.

Avis de recrutement : MENTOR Initiatives recrute un Coordinateur de base en RCA.

The Base Coordinator is overseeing programme implementation, as well as directly responsible for the management of the field base for all MENTOR operations. The Base Coordinator reports to the Country Director (CD) and works in close collaboration with the Finance, Logistic and technical coordinators. The base coordinator is the direct line manager of the national operational support employees, such as drivers, logistic and administrative assistant, cook, cleaner, guards.

The main responsibilities of this role are as follows:

Operational and Programme support

• With support from the Logistics Coordinator, the Finance Coordinator and the Country Director, the Base Coordinator ensures that the MENTOR base operates on the basis of MENTOR’s existing procedures.
• Assist the Finance Coordinator and the Country Director with the proper implementation of MENTOR finance field systems to ensure that timely and accurate financial reporting is sent to the team as required as well as oversee adequate cash flow and regular follow up on budget expenditure and planning.
• Oversee that standard MENTOR administrative procedures and forms are adhered to and used for regular administrative matte This includes, as per requirements, the drafting of MoUs (approved by the Programme Manager and signed by the Country Director) with relevant local authorities as well as with partner’s organization.
• In close collaboration with the Logistics Coordinator and the Country Director, ensure proper implementation of logistics procedures for warehousing and asset management, fleet and fuel management, communications systems and maintenance, local procurement and overall program logistics support for program activitie
• With the support from the Finance Coordinator and the Country Director, ensure that Human Resources management systems for the MENTOR programme are adhered to through transparent recruitment procedures and guidelines, respect of internal rules and regulations, respect of national labor law.
• Ensure that the MENTOR Code of Conduct and Safeguarding/PSEAH (Protection of sexual exploitation, sexual abuse and sexual harassment) guidelines are adhered to by all team members at all times and regular training takes place to ensure that all employees fully understand the level of behavior expected of them.
• Assist the Country Director in implementing in the area of work, all procedures and tools related to Safeguarding / PSEAH (Protection of Sexual Exploitation, Abuse and Harassment).
• Direct line manager of MENTOR employed national operational support staff based and ensures that work schedules and action plans are developed and adhered to.
• With technical support from the Programme team, the Base Coordinator will help in supporting the Field coordination team to oversee the successful implementation of programmes activities.

 Security Management

The Base Coordinator is accountable to the Country Director for managing and maintaining security at their designated base including developing a context-specific security plan for the base in collaboration with the Country Director, liaising with local representatives of agencies such as UNDSS, and for the active implementation and enforcement of agreed security measures at the base.

• Ensure the overall security management in the designated area.
• Ensure effective networking and regular information collection on the situation in the areas under his/her responsibili
• Oversee that security related logistical support for the programmes is functiona All deficiencies must be reported immediately to the Security Focal point and the Country Director.
• Provide security updates in a timely manner to the Country Director and provide input to the MENTOR Initiative security guidelines as requested by the Country Director and/or the Security Focal point.
• As per instructions from the Country Director, oversee and manage any security incidents in the areas under his/her responsibility – including evacuation or hibernation of MENTOR personnel.
• Ensure the strict respect of organisational security guidelines, plans and annexes (vehicle usage, curfew, appropriate behavior e) by all MENTOR team members working in the area under his/her responsibility, and any people visiting or being hosted at the base. Any lack of respect of these rules must be reported immediately to the Country Director.
• Support regular updates of security guidelines/plans and annexes as required.
• Ensure that route assessments are written and/or reviewed within 72 hours prior to the movement of the team.
• Report any security incidents and/or issue of alerts to the Country Director and/or to the Security focal point.

Job requirements:

– At least 2 years experiences as Field Base Coordinator or similar position;

– Familiar with NGO working environments and standard procedures;

– Solid prior experience working in complicated security contexts;

– Organized and good coordination;

– Proven experience in project/HR and Logistics management;

– Familiar with donor’s procedures;

-Experience working with SAGA is an asset;

– Excellent communication skills;

– Fluency in French. English language will be an asset.