Stages : OIM recrute un(e) Stagiaire en Communications et administration (Comité de l’Association mondiale du personnel) basé au Royaume-Uni.

 

 

 

 

 

Background Information

Staff members of the International Organization for Migration (IOM) are represented by the Global Staff Association (GSA). The GSA aims to safeguard the collective and individual rights and interests of IOM staff members globally, promote their welfare, resolve issues arising between IOM staff members and the Administration, and advocate with the Administration for changes that will benefit IOM staff members and the Organisation as a whole. In 2017, IOM created the Global Staff Association Committee (GSAC) to replace the Staff Association Committee in Geneva and to act as the executive body of the GSA. GSAC members and the Chairperson were elected in 2018 and again in 2021.

Through its work, GSAC seeks to advocate for and protect the rights of IOM staff globally as well as contribute toward engendering policy change and associated practices to benefit both staff and the Organisation.

Supervision

The Intern will work under the overall supervision of the GSAC Chairperson and the direct supervision of the GSAC Associate Programme Officer, as well as through engagement with the GSAC Bureau, GSAC Regional Representatives, and GSAC Secretariat. They will contribute to the overall strategy and related workflows; participate in designing communication products; and measure the impact and reach of communication activities.

Core Functions / Responsibilities:

  1. Assist in conceptualizing, designing, and developing a wide range of information and communications materials, including newsletters, video scripts, info. sheets, brochures, presentations, and posters to support GSAC’s strategic advocacy efforts. Coordinate with service providers in relation to their functions as the necessary logistical arrangements to produce the information and communications materials.
  2. Help consolidate GSAC’s online presence and support the creation of websites, social media pages, and their content.
  3. Liaise with the current GSAC Regional Representatives, GSAC Secretariat, and NationalStaff Association Committees (NSACs) to collect information to ensure GSAC’s online platforms (such as MS Teams, SharePoint) and spaces are regularly updated and to provide substantive inputs into GSAC’s yearly reports.
  4. Help develop and implement a plan to measure the effectiveness of GSAC’s information and communications materials.
  5. Assist in the preparation and planning of meetings, retreats, and webinars, including logistical arrangements, note-taking, and report-writing.
  6. Help maintain GSAC’s databases up-to-date.
  7. Support the GSAC Secretariat in responding to the Federation of International Civil Servants’ Associations (FICSA) members’ queries and surveys regarding IOM’s rules and practices.
  8. Support the GSAC Secretariat with the regular updating of the GSA membership list, and responding to the ongoing requests received in this regard.
  9. Support GSAC subcommittees in their various functions by working in close coordination with subcommittee members and leads.
  10. Support GSAC in data collection through staff surveys and questionnaires.
  11. Perform such other duties as may be assigned.

Training Components and Learning Elements

  • Understand structure of staff association systems and international organizations.
  • Experience administrative responsibilities focused on communication and awareness raising.
  • Implement a sustainable and effective communications strategy that meets GSAC’s goals including increased reach and awareness of GSAC’s services and its work in each priority area.

Required Qualifications and Experience:

Education

University degree in Political Science, Legal Studies, Social Sciences, and/or Humanities or any related Social Science field from an accredited academic institution.

Experience

Applicants are not required to have professional work experience for participation in this internship programme. However, the following experience is an asset :

  • Communication and liaison in an international setting;
  • Graphic design;
  • Developing informational materials;
  • Experience in general administrative role.

Skills

  • Communication – Speaks and writes clearly and effectively and tailors language to match the audience. Listens to others, correctly interprets messages from others, and responds appropriately;
  • Planning and organizing – Develops clear goals that are consistent with agreed strategies. Allocates appropriate amount of time and resources to monitor and complete assignments and plans. Identifies and adjusts priorities as required. Keeps team informed of progress or setbacks;
  • Creativity – Actively seeks to improve communication activities and considers all those to whom services are provided. Takes interest in and proposes innovative ideas that are tailored to GSA members’ needs.

Languages

IOM’s official languages are English, French, and Spanish.

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 12 July 2023.