Avis de recrutement : Bioversity International recrute un Consultant en finances et administration à Kigali, Rwanda.
Position Summary
The Alliance of Bioversity International and CIAT is seeking to recruit a Finance and Administration consultant to provide support to the finance and administration team at the IITA Rwanda office.
Main duties and responsibilities
Administration:
- Coordinating both international/local conferences, workshops including providing secretarial, logistical and other administrative support preceding and during the activity.
- Preparation of conference/workshop/meeting reports.
- Source quotations, prepare bids analysis and liaise obtain all necessary approval.
- Maintaining stores and preparation of monthly reports.
- Managing the office calendar.
- Maintaining an up-to-date office assets register, ensuring tagging, and insurance of the same. Coordinate travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)
- Support project leaders and technical staff in budgeting and implementation activities.
- Support the preparation of travel claims by IITA Staff.
- Contribute to team effort by accomplishing related results as needed.
Finance:
- Ensure proper filing of financial and accounting records for easy retrieval.
- Maintain cash box and make payments following approval.
- Perform periodic cash counts and submit weekly reports
- Support accounting and prepare filing of IITA Rwanda payments in IITA’s finance systems. Support Station Administrator in setting up and operating effective and adequate IITA Rwanda finance management systems.
- Ensure and check correctness of invoices.
- Monitor daily communications and respond to queries.
- Record and compute tax invoices for tax refund.
Requirements
- Degree in Business Administration /Management or other relevant subject with proven office management experience.
- Proven capacity and experience as personal secretary in executive email and agenda management.
- At least 1 to 2 years of relevant work experience in office operations and administration.
- High level of computer skills and ability to learn new applications quickly.
- Excellent oral and written French and English communication skills.
- Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
- Male candidates are highly encouraged to apply.
- Possess excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality.
- Strong ability to coordinate, prioritize and organize workload; is flexible and able to work under pressure.
Applications
Applicants are invited to visit https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include reference number Ref: CON-RW-LC-2023-136 as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.
Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants’ bank accounts.
Applications closing date: 25th October 2023