Avis de recrutement : Bioversity International recrute un Consultant en finances et administration à Kigali, Rwanda.

 

 

 

 

 

Position Summary

The Alliance of Bioversity International and CIAT is seeking to recruit a Finance and Administration consultant to provide support to the finance and administration team at the IITA Rwanda office.

Main duties and responsibilities

Administration:

  • Coordinating both international/local conferences, workshops including providing secretarial, logistical and other administrative support preceding and during the activity.
  • Preparation of conference/workshop/meeting reports.
  • Source quotations, prepare bids analysis and liaise obtain all necessary approval.
  • Maintaining stores and preparation of monthly reports.
  • Managing the office calendar.
  • Maintaining an up-to-date office assets register, ensuring tagging, and insurance of the same. Coordinate travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)
  • Support project leaders and technical staff in budgeting and implementation activities.
  • Support the preparation of travel claims by IITA Staff.
  • Contribute to team effort by accomplishing related results as needed. 

Finance:

  • Ensure proper filing of financial and accounting records for easy retrieval.
  • Maintain cash box and make payments following approval.
  • Perform periodic cash counts and submit weekly reports
  • Support accounting and prepare filing of IITA Rwanda payments in IITA’s finance systems. Support Station Administrator in setting up and operating effective and adequate IITA Rwanda finance management systems.
  • Ensure and check correctness of invoices.
  • Monitor daily communications and respond to queries.
  • Record and compute tax invoices for tax refund.

Requirements

  • Degree in Business Administration /Management or other relevant subject with proven office management experience.
  • Proven capacity and experience as personal secretary in executive email and agenda management.
  • At least 1 to 2 years of relevant work experience in office operations and administration.
  • High level of computer skills and ability to learn new applications quickly.
  • Excellent oral and written French and English communication skills.
  • Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
  • Male candidates are highly encouraged to apply.
  • Possess excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality.
  • Strong ability to coordinate, prioritize and organize workload; is flexible and able to work under pressure.

Applications

Applicants are invited to visit https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include reference number Ref: CON-RW-LC-2023-136 as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants’ bank accounts.

Applications closing date: 25th October 2023