Avis d’appel à candidature : PNUD recrute un.e Assistant.e personnel.le du Directeur Régional à Dakar, Sénégal.

Avis d’appel à candidature : PNUD recrute un.e Assistant.e personnel.le du Directeur Régional à Dakar, Sénégal.

Job Purpose:

As the key administrative support to the Regional Director, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow, and following up on deadlines and commitments.  You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services.

You would be responsible for:

• Ensuring optimal communication flows between the Regional Director and the staff of the Regional Office (RO), as well as external counterparts.  In consultation with other RO personnel, responding to requests for information, in a timely, discrete manner.
• Working closely with and under the guidance of the Special Assistant, prepare documentation and presentations, including correspondence, briefs and reports, and research and collate material to meet the Regional Director’s needs for official trips and meetings.
• Undertaking logistical administrative and financial arrangements in consultation with the Special Assistant and the Operations Team, for meetings and workshops organized by the RO’s Office.
• Briefing, guiding and training new/other RO secretaries, on office procedures, UNFPA correspondence standards, and assigning special administrative assignments as needed.
• Managing the Regional Director’s calendar and scheduling of appointments; receiving high-ranking visitors/officials; and taking minutes as required in the absence of the Special Assistant.
• Managing all aspects of the Regional Director’s travel arrangements ensuring compliance with UNFPA’s travel policy, preparing travel related briefs, maintaining appropriate files and reports and monitoring the budget of the RD’s Office;
• Assisting in the preparation and finalization of the Regional Director’s work plans, including the preparation of informal translations, and acting as interpreter if required.
• Support the Deputy Regional Director and/or the Officer-in-Charge in the absence of the Regional Director.
• Perform any other task as assigned by the Regional Director or Deputy Regional Director.

Qualifications and Experience: 

Education:  

Completed Secondary Level Education required. First level university degree desirable.

Knowledge and Experience: 

• Six years of relevant experience in administration.
• Some experience in research assistance.
• Strong interpersonal and organisational skills.
• Proficiency in current office software applications and corporate IT financial systems.
• Good written and verbal communication skills in both French and English.

Languages: 

Fluency in French and English is required; knowledge of other UN languages is an asset.

Functional Competencies:

• Providing logistical support;
• Managing data;
• Managing documents, correspondence, and reports;
• Managing information and workflow;
• Planning, organizing, and multitasking.

Managerial Competencies (if applicable):