Ais de recrutement : ALIMA recrute un.e Référent.e logistique à Dakar, Sénégal.

Ais de recrutement : ALIMA recrute un.e Référent.e logistique à Dakar, Sénégal.

FUNCTIONAL AND HIERARCHICAL LINKS:

Under the direct supervision of the Desk Programme Manager, the Logistics Desk Referent:

• Works with all other members of the Desk team;
• Reports functionally to the Deputy Director in charge of Logistics;
• Develops mission logistics strategies with the Logistics Coordinators;
• Takes in support all the Logistics Coordinators and the Supply Managers;
• Works transversally with all departments: Medical, Financial, HR, Logistics and landlord;
• Links missions and projects with headquarters to solve problems, implement solutions.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS:

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.

MISSION: The Logistics Desk Referent ensures the technical and logistical support to ALIMA missions, the relevance and coherence of the logistical programmes developed to support the activities and the adequate use of resources. He/she may participate in mission openings by the office and makes regular visits to support and strengthen the mission’s logistics services.

MAIN ACTIVITIES:

Project design and implementation work: 

• Within the logistics department, contributes to the development of logistics policies. Ensures compliance and monitoring of these policies within the operations carried out;
• Within the Desk, participates in the definition of operational objectives and provides adequate logistical support to missions;
• Contributes to the development of projects and their budgets in its area of expertise;
• Ensures the control, monitoring and evaluation of logistics programmes and activities;
• Develops and supports logistics HR, their skills and roles;
• Ensures the quality of materials and resources, and their adequacy to needs;
• Ensures the implementation of the innovative projects entrusted to it;
• Ensures adequate emergency preparedness in the countries under its responsibility;
• Its availability allows for technical supervision and support of programmes and the definition of logistics operations in the countries;
• Provides technical support to all Logistics Coordinators to implement logistics activities according to requests and needs, such as construction and repair of health facilities, hospitals, patient flow, WASH, biomedical equipment, transport, cold chain, supply, energy, epidemic response and thermal park management;
• Ensures the application of ALIMA’s logistics policies.

Purchasing manegement:

• In collaboration with the purchasing department, supervises the quality and adequacy of requirements, compliance with schedules, organisation of resources and follow-up required;
• Ensures a good quality of supply in compliance with ALIMA logistics procedures;
• Ensures that logistics and supply management tools are applied in all missions and carries out their regular analysis (procurement timetables and supply plans);
• Is responsible for the technical validation of logistical means as required;
• Together with the procurement department, supports the mission teams in the follow-up of international orders in accordance with established procedures;
• Monitors the management of assets at mission level (vehicles, IT and communication equipment, generators, HF/VHF radio, biomedical equipment, etc.);
• Liaises with freight forwarders to facilitate the clearance of all imported goods;
• Ensures that the procurement policy for ALIMA countries follows the US anti-terrorist list procedure;
• Connects the mission and the MSF supply unit via the portal;
• Ensures that the mission’s procurement policy allows maximum autonomy for the project.

Human resources management:

• Contributes to the assessment of the overall HR logistics needs at mission level according to the operations developed;
• Contributes to the recruitment of expatriate logisticians to renew the pool;
• Contributes to the empowerment and training of logisticians, possibly during training weeks with the support of the logistics department;
• Supports the missions by defining the logistics objectives assigned to Logistics and monitoring their achievement and updating;
• Contributes to briefings and debriefings of all expatriate logistics staff;
• Helps to identify high-level logisticians who will become the future Coordinators.

Security management:

• Helps missions to mitigate the risks taken by teams;
• Contributes to the implementation of the PAX policy, which corresponds to the EU list of unlicensed airlines;
• Support the mission for the proper use and reliability of all means and methods used for safety and security purposes;
• Delegates and contributes to the definition and implementation of all passive / active elements of security and safety policies (premises, travel management, data protection, communication, PAX air transport, health facilities);
• Contributes, in conjunction with the Head of Mission and the Head of Programmes, to the regular updating and revision of mission security management tools and shares its expertise in security and safety.

Other: Represents ALIMA at regional and national level in different meetings (logistics cluster, UN agencies, other NGOs, donors, etc.).

This job description is not exhaustive. The Logistics Desk Referent may be required to take on other responsibilities and hold other positions depending on HR needs and operations.