Avis de recrutement : CONCERN recrute un Contrôleur financier pays au Sierra Leone.

Avis de recrutement : CONCERN recrute un Contrôleur financier pays au Sierra Leone.

 

 

 

 

 

 

 

Job Purpose :

You will be responsible for managing all aspects of the finance function of the Concern Worldwide in Sierra Leone programme to achieve our objectives in line with Concern Worldwide policies, procedures and standards. You will be a member of the Country Management Team (CMT) and will provide leadership in the development and management of all programmes in accordance with organisational policies and the Country Strategic Plan.  You will play a leading role in ensuring effective due diligence processes with partners and consortium members and developing & implementing effective, mutually designed, capacity building plans.

Key Responsibilities:

Financial Systems and Controls

• Ensure that country financial management systems and records are adequate in order to identify and protect the assets and interests of the organization.
• Ensure that the systems and procedures in place enhance, as far as possible, the efficiency and effectiveness of the manner in which assets are utilized.
• Maintain and monitor an effective and efficient system of internal control (i.e. ledger, cashbooks, balance sheet reconciliations, cash and bank management etc.) which comply with Concern Worldwide’s financial guidelines and minimise the risk of fraud or misappropriation.
• Ensure financial systems of the country programme are operating in line with standard Concern procedures and that they meet the monitoring and reporting requirements of the CMT, Donors and National Authorities.
• Ensure that the country financial operations comply with legal and statutory requirements (e.g. audit and financial reporting to all relevant national authorities).
• With the support of the finance team, keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance requirements.
• Support the Systems Director in maintaining a complete record of capital assets and that they are properly safeguarded.
• Undertake regular visits to programme locations to assess the financial systems in place & implement improvements wherever needed.
• Closely monitor all financial activities, and keep the CD/CMT advised of all situations that have the potential for a negative impact on internal controls or financial management performance.
• Accept and pursue any new objectives or responsibilities that may reasonably be assigned by the CD including transfer of existing duties and/or re-assignment to other responsibilities should the organisation so require.
• Ensure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner, and utilized in an appropriate and effective manner.

Financial Reporting and Donor Reporting

• Assist the CD and budget-holders in preparing budgets and revisions in line with strategic plans and organisational objectives. This involves supporting, facilitating and consolidating the financial budgets.
• Ensure proper recording of income and expenditure to comply with Concern and donor regulations.
• Produce monthly management accounts (budget vs. actual) and work with the programme teams and department managers to understand their expenditure reports (management accounts) and budgets.
• Oversee the accurate preparation of financial reports and ensure both organisational and donor requirements are met within agreed timeframes.
• Oversee the process of developing new project/programme budgets and reviews.
• Maintain a donor financial management system in order to optimize funding and ensure efficient and accurate reporting to donors, including donor compliance.
• Ensure timely and accurate preparation of financial reports for Concern’s Head Office (Financial Reporting Pack (i.e. FRP).
• Ensure all balance sheet items are reconciled on a timely basis, in accordance with Concern Worldwide policies & procedures.
• Finalise year-end accounts for the external auditors and provide any ad-hoc finance reports for Concern’s Head Office.
• Provide financial analysis where necessary especially on maximizing available funds and provide necessary advice to the CD.

Staff Management and Capacity Building

• As a senior manager and member of the CMT, contribute to strategy, implementation and governance of our operations in country.
• Provide leadership and direction for the in-country Finance Team both in the country head office and programme locations.
• Develop a second layer of staff who can gap fill when any finance post becomes vacant.
• Undertake specific training, capacity building and other relevant initiatives to ensure finance staff perform their roles and responsibilities with accuracy and professionalism and create the space for staff to develop into credible candidates to fill any vacant positions in the finance team and provide strong cover for leave.
• Provide training and support to financial and non-financial staff regarding Concern’s financial procedures, budgetary and internal controls.
• Undertake financial training of budget-holders, to assist them in enforcing financial controls and making decisions based on financial reports.
• Ensure Concern’s values and policy commitments, including accountability and equality, are reflected in the work of the Finance Team/Department.
• Ensure that Job Descriptions of field finance are kept up to date.
• Ensure that PDRs are completed for all country finance staff at least annually.

Donor Management

• Ensure that necessary donor reporting deadlines are properly met with high quality reports.
• Ensure that donor reports tie back to the general ledger from Microsoft GP system and donor original budgets.
• Ensure staff positions are properly mapped to donor funding, ensuring that gaps are identified and included in future donor proposals, and alert the CD/CMT if there is not sufficient funding for any staff roles.  Discuss with CD & CMT necessary actions that might be required, including termination of staff posts if necessary.
• Ensure relevant donor guidelines, policies, proposals, reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing.
• Review and support in the preparation of donor budgets.

Partners & Consortium Members:

• Organise and support joint financial assessments and the development of capacity building plans with national NGOs and other partner organisations.  Periodically as necessary, conduct financial reviews and risk assessments, in line with Concern’s standard financial procedures.
• Ensure the effective roll out of agreed capacity building processes, reviews, monitoring and training with national NGOs and other partner organisations.
• Support due diligence processes with prospective consortium members and participate in the joint development of agreed plans to address areas of weakness and mitigate any risks arising.
• Participate in the development and review of formal agreements with partners and consortium members.

Other Duties

• Facilitate internal, external and donor audits and associated reviews of field systems.
• Ensure that all statutory deductions & taxes in respect of national staff are complied with & liaise with relevant authorities in this respect.
• Review and establish an effective monitoring system for donations in Kind (DIK) so that all items received from donors as DIK and distributed to beneficiaries are recorded properly and reconciliation procedures developed to adhere to audit trail requirements.
• Assist the CD to update the delegation of authority document on a regular basis as necessary (project changes/ staff structure changes/new emergency response/ etc.).
• Implement feedback provided by Concern’s Regional Accountant or internal auditors related to the financial systems.
• Assist in the development and implementation of the Country’s Strategic Plan.
• Contribute to the development of the country’s strategic direction and to the overall leadership of the country programme.
• Any other finance-related duties as may be reasonably required.

Concern Code of Conduct (CoC) & Associated Policies

• Fully adhere to and actively promote Concern’s CoC & Associated Policies.
• Ensure direct line reports and all finance staff understand and adhere to the Concern CoC & Associated Policies.
• Ensure all finance staff understand the Core Humanitarian Standards (CHS) and Concern’s commitments.

Confidentiality

• Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or organization without authority, except in normal execution of the above duties.
• Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing, proper archiving and limiting access to the finance office to authorised personnel only.

Skills and Experience Required:

Essential:

• Internationally recognised Accountancy Qualification (e.g. CPA, ACA, ACCA).
• 3 years relevant post qualification experience in Concern or a similar organization preferably as international staff.
• Experience in developing staff capacity both in technical and management aspects.
• Experience managing large and multi donor (especially Irish Aid, FCDO, EU/ECHO, USAID etc.) programme budgets.
• Must be fully fluent in English.
• Excellent verbal & written communication, presentation and negotiation skills with finance non-financial staff, partner organisations, national authorities and other external organisations.
• Ability to work under pressure to meet tight deadlines.
• Excellent team worker.
• Cross cultural awareness and sensitivity.
• Proven organization, planning and management skills. Ability to work on own initiative and lead diverse teams.
• Comfortable with a variety of computer applications – i.e. accounting software, Microsoft Excel, Word, communications systems and basic trouble shooting skills.
• Empathy with Concern’s goals and a commitment to capacity building, protection and participation.

To apply:  CVs should be submitted through our website at Link by closing date: 30^th of May 2023.  Early application is encouraged as Concern reserves the right to appoint a suitable candidate before the formal closing date.