L’IRC recrute un assistant ressources humaines et administration, Garowe, Somalie

 

Requête nº : req10509

Intitulé de poste : Human Resource and Administration Assistant

Secteur d’activité : Ressources humaines

Type de contrat : Durée Déterminée

Taux d’occupation : Plein temps

Ouvert aux expatriés : Non

Lieu de travail : Garowe, Somalia

Specific responsibilities :

  • Implementation of policies in Garowe field office. Assist the FM and the HR/Admin Manager in developing and reviewing policies/ guidelines for further presentation to the DDO/CD ;
  • Ensure proper and adequate understanding of Somalia labor laws and IRC’s obligations and advice the FM on the same ;
  • Manage recruitment process under the field office level including review of CVs and short listing and ensure that all recruitment has passed through reference checks, timely job offer and proper orientations for newly hired staff ;
  • Monitor and ensure the timely preparation and payment of payroll for the IRC staffs & seconded staffs, back pay, severance and other related pays due to staff ;
  • Monitor and ensure that all personnel documents are updated and maintained in the personnel files at the field office ;
  • Ensuring that all staff have been reviewed & goals set ;
  • Maintain & update employee records and other HR records on Human Resource Information System: – Input of changes to employee records including new staff, exiting staff & contract extensions / terminations ;
  • Ensure all staffs in Garowe have complete personnel files  ;
  • Ensure all employees database is maintained and updated ;
  • Maintain up to date leave records for staff ;
  • Follow up and ensure to conduct exit interviews for exiting national staff and maintain copies on the file ;
  • Monitor and coordinate timely contract renewals, preparation of ID cards, hiring and termination letters ;
  • Overall responsibility for office administration ensuring smooth functioning of the office and portrayal of professionalism- cleanliness, staff attendance, management of visitors ;
  • Supervise the guesthouse for smooth running; cleaning, meals and support to visitors keeping register of guesthouse use ;
  • Follow up timely procurement of office supplies and monitor reconciliation of office supplies with the warehouse report from logistics ;
  • Assist in purchasing and selecting staff gifts, organizing fare well parties etc.

Profil :

  • University Degree/College diploma in Office Management, Business Administration with focus on human resource management and office administration ;
  • At least 2years’ experience with an INGO in similar roles ;
  • Strong organizational skills, ability to operate professionally and at a pace that assists in fast tracking various HR processes and decisions ;
  • Ability to manage demanding workload and problem solving ;
  • Excellent computer skills, especially word, excel and power point ;
  • Excellent in English and Somali both speaking & writing.

 

Required competencies :

  • Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc.
  • All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

Standards of Professional Conduct : The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality : IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Apply here