Avis de recrutement : Centre International de Calcul (CIC) recrute un Assistant administratif d’équipe basé en Suisse.

 

 

 

 

 

 

Objectives of the Programme:

The objective of the Centre is to provide trusted ICT services and digital business solutions to its Clients and Partner Organizations.

Main duties and responsibilities:

The incumbent will perform the following duties and responsibilities:

Director’s office

Under the supervision of the Executive Assistant:

  • Assist in the management of the Director’s diary
  • Organise UNICC-wide internal meetings
  • Reply to invitations from Government, Consulates and Permanent Missions
  • Assist with the organization of onsite visits for the Director (welcome visitors, prepare meeting room and material, etc.)
  • Handle confidential matters related or not to UNICC
  • Review documents for signature by the Director or their OIC, including
    • HR documents (position description, recommendation of interview panel, STDAs, etc.)
    • Letters;
    • Mandates, MOUs;
  • Draft emails, letters and other types of documents on the basis of a short outline;
  • Maintain paper and digital files;
  • Maintain the list of contacts for the Director;
  • Assist the Director in the preparation of their duty travel;
  • Coordinate the preparation of the Management Report for the Executive Committee;
  • Act as the back-up for the EA when on leave.

DO Division

  • Act as a focal point for the Division for administrative processes and their correct implementation across all teams
  • Support the Director with recurrent administrative activities such as ePMDS follow-up and leave cover
  • Collaborate with the Division Chiefs’ assistants to share initiatives, information and best practices

Duty travels

Under the supervision of the Executive Assistant and in coordination with UNICC Travel Assistants in other duty stations:

  • Organise duty travels for Geneva-based personnel in line with WHO and UNICC travel policies, inc. but not limited to
    • Providing cost estimates;
    • Getting travel authorized;
    • Booking flights;
    • Assisting in visa requests;
    • Drafting travel claims;
  • Provide duty travel advise to UNICC personnel;
  • Keep informed of WHO changing travel policies and systems;
  • Act as a back when UNICC Travel Assistants are on leave in other duty stations.

Office management

  • With the EA and the GVA Local Admin Assistant, screen and monitor incoming and outgoing correspondence and phone calls (UNICC Switchboard). Place and screen telephone calls, answer routine questions, refer enquiries to the appropriate staff.
  • Act as a backup for the local administrative assistant when on leave, inc. but not limited to
    • Providing and revoking access to the office;
    • Replying to general queries about the duty station or administrative policies and procedure;
    • Printing materials;
    • Welcoming visitors.

  • Provide other ad hoc support either within your team or in other teams as required – this includes the participation in special projects or administrative support to service delivery for short period of time on a part-time or full-time basis upon request from the senior management.

Recruitment Profile

Experience and Skills required:

Essential:

  • A minimum of three (3) years of administrative experience;
  • Experience working in a deadline-oriented and multi-cultural environment;
  • Experience displaying good communication and interpersonal skills, and ability to maintain confidentiality;
  • Experience with the usage of computers and office software packages (MS Word, Excel, etc.;
  • Proven record of demonstrating initiative and good organizational skills.
Apply Here: https://bit.ly/3q3otKw

Closing date :