Avis de recrutement : L’Action Mondiale contre la Faim recrute un Assistant logistique basé en Syrie.
In Afrin
The position is to be filled by July 15, 2023, with a contract duration until the end of project. TEmployment/Service location will be [[Afrin]], Syria. The position is paid according to [[paygrade]].
Your responsibilities
Overall Role:
Under the direct supervision of the Supply Chain Senior Officer /Supply chain officer and Log officer , the Logistics Assistant provides efficient and effective logistics support to the projects assigned to him/her:
- Fleet management
- Manage office services and Maintaining all logistic records
Responsibilities of the Logistician:
- Receiving of all new procured assets from vendors as per the approved Purchase Orders.
- Prepare GRN and receive commodity and goods and ensure compliance to Contract /LPO quality and quantity.
- Maintain a proper filing of all documents related to WHH’s Assets (New, Old, lost, stolen items etc)
- Prepare the necessary of Assets Handover form and submit to the Supply chain senior officer for endorsement before assigning any assets to staff.
- Assist Log Officer in conducting of the physical count of CO Assets and property reconciliation report for all the WHH offices.
- Responsible for safekeeping the hard copies and soft copies of the asset management forms, fleet management forms, warehousing documents, distribution reports, and other relevant documents relating to supply chain.
- prepare and follow up payment requests for Offices, vehicles and others payments related
Management of Store/Warehouse:
- Maintain proper store/warehouse record keeping and initiate to dispatch from the warehouse/store as per the approved Distribution Plan
- Ensure that all Waybill/Dispatch Order is completed and signed and ensure the acknowledgment of receipts by the program teams
- In coordination with the Supply Chain Senior Officer to establish warehouses systems and ensure appropriate warehouse management procedures in line with required standards.
Fleet management:
- Fleet and drivers’ management, including schedule drivers’ duty and allocate vehicles
- Prepare weekly vehicle movement plan.
- Follow up on the log Sheet.
- Follow up in signing the monthly crossing permission.
Other duties:
- Make administrative and logistics arrangement of project activities (meetings, workshops etc.) when required.
- Supervise the work of drivers, cleaners and receptionists.
- Record and distribute incoming and outgoing correspondence, including emails, parcels and hand delivered messages and monitor responses
- Regularly update the index of contact addresses (phone/ email).
- Support the logistics of visitors’ programs, and manage travel requirements (tickets, flight and hotel booking, transport, etc.)
- In addition to the above, the Logistician may be asked to carry out other duties requested by the Supply Chain Senior Officer.
Required Qualifications:
- Position open to Syrian nationals only
- Education: University degree or college.
- Work Experience: Minimum two-years professional experience in a similar position, preferably in a non-profit organization
- Skills/knowledge:
- Previous experience in logistics.
- Proven knowledge of computerized systems; high degree of computer literacy and word processing and Excel skills
- Knowledge file management, transcription, and other administrative procedures.
- Ability to work with minimum or no supervision with the ability to deliver tasks timely.
- Ability to report to remotely located management
- Social Skills; Ability to build a network and work in a team under pressure.
- Language Skills: English and Arabic highly required (written & spoken).
Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by 24th June 2023 using the link: Apply here
Arabic CVs will not be considered. Only short-listed candidates will be contacted. WHH reserves the right to commence CV filtering prior to the announcement’s deadline due to the urgency of filling the vacancy.