L’OIM recrute un assistant de projet, N’Djamena, Tchad
Special Vacancy Notice
SVN-TD-0033-2020
Open to internal and external candidates
Position Title : Project Assistant
Duty Station : N’Djamena
Classification : UG equivalent G4
Type of Appointment : Special Short Term, 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : Octobre 22, 2020
IOM :
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context :
The project “Balke – Security and Stabilization Project, Northern Chad”, located in the Emergency and Transition Unit of IOM Chad, aims at the stabilization of communities in the north of Chad that are affected by marginalization, a lack of basic social services, and challenges related to irregular migration towards gold mining areas in Tibesti and southern Libya, including trafficking and recruitment into armed groups and the promotion of human security in these communities.
The project will work along two main axes :
- Supporting communities in addressing root causes of instability by providing alternative means of livelihood and participation in decision-making processes and
- Enhancing institutional capacities to secure and manage Chadian borders by developing stronger community engagement and more coherent approaches to border management
Under the direct supervision of the Project Support Officer and the overall supervision of the Project Manager, the Project Support Assistant will support the implementation of the project by assuming the following functions/ responsibilities :
Core Functions / Responsibilities :
- Providing general administrative support to the Balke project team ;
- Ensure timely processing of all administrative files of the Balke project (related to travel, procurement, logistical, financial documents) in close coordination with the Senior Assistant based in Faya ;
- Keep track of all administrative documents and follow-up continuously with HR, Finance and Logistics units in N’Djamena ;
- Inform the Project Support Officer regularly about the status of administrative files and immediately highlight any challenges or delays ;
- Archiving of all administrative documents related to the project ;
- Assist the Project Support Officer with translation, research, logistics where requested ;
- Receive correspondence addressed to the Balke project and bring it to the attention of the Project Support Officer ;
- Support the organization of project related events or workshops in N’Djamena ;
- Any other such duties as may be assigned.
Required Qualifications and Experience :
Education : Higher education completed with a bachelor’s degree in Social sciences, Political Science, Education, Law, Accounting, Business Administration or related fields is required.
- Minimum 4 years of relevant experience ;
- Previous experience with UN and International Agencies, or NGOs an advantage ;
- Strong knowledge of computer applications, especially Microsoft Word, Excel, Outlook.
Languages :
- For this position, fluency in French and local Arab is required ;
- Knowledge of English as well as Gorane or other languages spoken in Bourkou, Ennedi and Tibesti provinces is an advantage.
Required Competencies :
Prior experience with implementation of high-participatory projects in sometimes difficult environments. Sound experience in documentation of own work, experience and willingness to work with diverse teams. Ability to identify challenges and be proactive. Prior experience working with the civil registry, youth engagement, psychosocial assistance or gender-based violence strongly desired.
Accountability :
- Accepts and gives constructive criticism ;
- Follows all relevant procedures, processes, and policies ;
- Meets deadline, cost, and quality requirements for outputs ;
- Monitors own work to correct errors ;
- Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation :
- Identifies the immediate and peripheral clients of own work ;
- Establishes and maintains effective working relationships with clients ;
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning :
- Contributes to colleagues’ learning ;
- Demonstrates interest in improving relevant skills ;
- Demonstrates interest in acquiring skills relevant to other functional areas ;
- Keeps abreast of developments in own professional area.
Communication :
- Actively shares relevant information ;
- Writes clearly and effectively, adapting wording and style to the intended audience ;
- Listens effectively and communicates clearly, adapting delivery to the Audience.
Creativity and Initiative : Proactively develops new ways to resolve problems.
Leadership and Negotiation :
- Convinces others to share resources ;
- Presents goals as shared interests.
Performance Management : Provides constructive feedback to colleagues.
Professionalism :
- Masters subject matter related to responsibilities ;
- Identifies issues, opportunities, and risks central to responsibilities ;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation ;
- Persistent, calm, and polite in the face of challenges and stress ;
- Treats all colleagues with respect and dignity ;
- Works effectively with people from different cultures by adapting to relevant cultural contexts ;
- Knowledgeable about and promotes IOM core mandate and migration solutions.
Planning and Organizing :
- Sets clear and achievable goals consistent with agreed priorities for self and others ;
- Identifies priority activities and assignments for self and others ;
- Organizes and documents work to allow for planned and unplanned handovers.
Accountability :
- Accepts and gives constructive criticism ;
- Follows all relevant procedures, processes, and policies ;
- Meets deadline, cost, and quality requirements for outputs ;
- Monitors own work to correct errors ;
- Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation :
- Identifies the immediate and peripheral clients of own work ;
- Establishes and maintains effective working relationships with clients ;
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries.
Continuous Learning :
- Contributes to colleagues’ learning ;
- Demonstrates interest in improving relevant skills ;
- Demonstrates interest in acquiring skills relevant to other functional areas ;
- Keeps abreast of developments in own professional area.
Communication :
- Actively shares relevant information ;
- Clearly communicates, and listens to feedback on, changing priorities and procedures ;
- Writes clearly and effectively, adapting wording and style to the intended audience ;
- Listens effectively and communicates clearly, adapting delivery to the audience.
Creativity and Initiative : Proactively develops new ways to resolve problems.
Leadership and Negotiation :
- Convinces others to share resources ;
- Presents goals as shared interests.
Performance Management :
- Provides constructive feedback to colleagues ;
- Provides fair, accurate, timely, and constructive staff evaluations ;
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures.
Professionalism :
- Masters subject matter related to responsibilities ;
- Identifies issues, opportunities, and risks central to responsibilities ;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation ;
- Persistent, calm, and polite in the face of challenges and stress ;
- Treats all colleagues with respect and dignity ;
- Works effectively with people from different cultures by adapting to relevant cultural contexts ;
- Knowledgeable about and promotes IOM core mandate and migration solutions.
Technological Awareness :
- Learns about developments in available technology ;
- Proactively identifies and advocates for cost-efficient technology solutions ;
- Understands applicability and limitation of technology and seeks to apply it to appropriate work ;
- Working within the «Do no Harm Framework» ;
- Socialization/outreach campaigns ;
- Civil registry, youth engagement, gender-based violence or psychosocial assistance ;
- Liaising with authorities ;
- Identification of arising challenges ;
- Aupervision of divers and geographically dispersed teams ;
- Strong computer literacy ;
- Ability to work with word, excel, PowerPoint.
Other :
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply :
Interested candidates are invited to submit their applications via e-mail to [email protected] referring to this advertisement in the subject : “SVN-TD-0033-2020”. Application must contain a CV and a cover letter in a unique file.
Only shortlisted candidates will be contacted.
Posting period : From 08.10.2020 to 22.10.2020.