L’OIM recrute un assistant principal de projet, Faya, Tchad
Special Vacancy Notice
SVN-TD-0034-2020
Open to internal and external candidates
Position Title : Senior Project Assistant
Duty Station : Faya, CHAD
Classification : UG equivalent G6/1
Type of Appointment : Special Short Term, 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : October 22, 2020
IOM :
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context :
The project “Balke – Security and Stabilization Project, Northern Chad”, located in the Emergency and Transition Unit of IOM Chad, aims at the stabilization of communities in the north of Chad that are affected by marginalization, a lack of basic social services, and challenges related to irregular migration towards gold mining areas in Tibesti and southern Libya, including trafficking and recruitment into armed groups and the promotion of human security in these communities.
The project will work along two main axes :
- Supporting communities in addressing root causes of instability by providing alternative means of livelihood and participation in decision-making processes and ;
- Enhancing institutional capacities to secure and manage Chadian borders by developing stronger community engagement and more coherent approaches to border management.
Under the guidance and direct supervision of the Project Manager and under the overall supervision of the Head of Unit, the Senior Project Assistant will support the implementation of the project by assuming the following functions/ responsibilities :
Core Functions / Responsibilities:
- Support the Project Manager in the day to day management of all project components ;
- Plan and supervise the work of the project’s community mobilizers on a daily basis, highlighting challenges to the Project Manager immediately and proactively suggesting solutions ;
- Stay up to date on all field activities and be prepared to provide updates to the Project Manager at any given time ;
- Conduct missions to the target communities to implement project activities jointly with the community mobilizers ;
- Provide administrative support to the project, including the preparation, processing and filing of travel, logistical and financial documents in close cooperation with the Admin Assistant based in Faya and the Project support assistant based in Ndjamena ;
- Maintain and foster positive working relationships with the local authorities, beneficiaries and other stakeholders ;
- In coordination with the Project Manager and the Head of Sub-Office ensure relevant authorities are regularly updated about project activities and remain supportive ;
- Ensure full transparency of IOM rules and procedures in discussion with beneficiaries ;
- Trouble shoot arising challenges in the relationship between authorities, beneficiaries and other stakeholders in coordination with the Project Manager ;
- Support incoming consultants with all organizational support as needed ;
- Contribute to an atmosphere of cyclical programmatic adjustment with regards to intended and unintended effects of the project through a do no harm approach throughout the project implementation process ;
- Seek synergies with the other projects of IOM implemented in the BET region ;
- Any other such duties as may be assigned.
Required Qualifications and Experience :
Education : Completed Secondary Education. Additional studies in Social Studies, Political Science, Education, Sociology distinct advantage.
- Minimum 4 years of relevant experience ;
- Previous experience with UN and International Agencies, or NGOs an advantage ;
- Strong knowledge of computer applications, especially Microsoft Word, Excel and Outlook.
Languages :
- For this position, fluency in English, French and local Arab is required ;
- Knowledge of Gorane and other languages spoken in Bourkou, Ennedi and Tibesti provinces of Chad is a distinct advantage.
Required Competencies :
Accountability :
- Accepts and gives constructive criticism ;
- Follows all relevant procedures, processes, and policies ;
- Meets deadline, cost, and quality requirements for outputs ;
- Monitors own work to correct errors ;
- Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation :
- Identifies the immediate and peripheral clients of own work ;
- Establishes and maintains effective working relationships with clients ;
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries.
Continuous Learning :
- Contributes to colleagues’ learning ;
- Demonstrates interest in improving relevant skills ;
- Demonstrates interest in acquiring skills relevant to other functional areas ;
- Keeps abreast of developments in own professional area.
Communication :
- Actively shares relevant information ;
- Writes clearly and effectively, adapting wording and style to the intended audience ;
- Listens effectively and communicates clearly, adapting delivery to the Audience.
Creativity and Initiative : Proactively develops new ways to resolve problems.
Leadership and Negotiation :
- Convinces others to share resources ;
- Presents goals as shared interests.
Performance Management : Provides constructive feedback to colleagues.
Professionalism :
- Masters subject matter related to responsibilities ;
- Identifies issues, opportunities, and risks central to responsibilities ;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation ;
- Persistent, calm, and polite in the face of challenges and stress ;
- Treats all colleagues with respect and dignity ;
- Works effectively with people from different cultures by adapting to relevant cultural contexts ;
- Knowledgeable about and promotes IOM core mandate and migration solutions.
Planning and Organizing :
- Sets clear and achievable goals consistent with agreed priorities for self and others ;
- Identifies priority activities and assignments for self and others ;
- Organizes and documents work to allow for planned and unplanned handovers.
Accountability :
- Accepts and gives constructive criticism ;
- Follows all relevant procedures, processes, and policies ;
- Meets deadline, cost, and quality requirements for outputs ;
- Monitors own work to correct errors ;
- Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation :
- Identifies the immediate and peripheral clients of own work ;
- Establishes and maintains effective working relationships with clients ;
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries.
Continuous Learning :
- Contributes to colleagues’ learning ;
- Demonstrates interest in improving relevant skills ;
- Demonstrates interest in acquiring skills relevant to other functional areas ;
- Keeps abreast of developments in own professional area.
Communication :
- Actively shares relevant information ;
- Clearly communicates, and listens to feedback on, changing priorities and procedures ;
- Writes clearly and effectively, adapting wording and style to the intended audience ;
- Listens effectively and communicates clearly, adapting delivery to the audience.
Creativity and Initiative : Proactively develops new ways to resolve problems.
Leadership and Negotiation :
- Convinces others to share resources ;
- Presents goals as shared interests.
Performance Management :
- Provides constructive feedback to colleagues ;
- Provides fair, accurate, timely, and constructive staff evaluations ;
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures.
Professionalism :
- Masters subject matter related to responsibilities ;
- Identifies issues, opportunities, and risks central to responsibilities ;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation ;
- Persistent, calm, and polite in the face of challenges and stress ;
- Treats all colleagues with respect and dignity ;
- Works effectively with people from different cultures by adapting to relevant cultural contexts ;
- Knowledgeable about and promotes IOM core mandate and migration solutions.
Technological Awareness :
- Learns about developments in available technology ;
- Proactively identifies and advocates for cost-efficient technology solutions ;
- Understands applicability and limitation of technology and seeks to apply it to appropriate work ;
- Working within the «Do no Harm Framework» ;
- Socialization/outreach campaigns ;
- Civil registry, youth engagement, gender-based violence or psychosocial assistance ;
- Liaising with authorities :
- Identification of arising challenges ;
- Supervision of divers and geographically dispersed teams ;
- Strong computer literacy ;
- Ability to work with word, excel, PowerPoint.
Other :
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply :
Interested candidates are invited to submit their applications via e-mail to [email protected] referring to this advertisement in the subject: “SVN-TD-34-2020”. Application must contain a CV and a cover letter in a unique file.
Only shortlisted candidates will be contacted.
Posting period : From 08.10.2020 to 22.10.2020.