L’OIM recrute un assistant principal de projet, N’Djaména, Tchad
Special Vacancy Notice :
SVN-TD-0023-2020
Open to internal and external candidates
Position Title : Senior Project Assistant
Duty Station : N’Djamena, CHAD
Classification : G6/1
Type of Appointment : Special Short Term, 6 months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : September 02, 2020
IOM :
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context :
The project “Community Stabilization through Durable Return Solutions, Governance and Livelihood Development in the Lake Chad Region” financed by the Korea International Cooperation Agency (KOICA) aims to address the lack of social cohesion in the wider Lake Region and strengthen overall community resilience to key drivers of fragility to support durable solutions, specifically targeting youth, women and former affiliates of armed groups.
The project will target 15 communities throughout the Lac, Kanem and Barh-El Gazel regions, namely implementing activities to :
- Improve local governance through rehabilitation of infrastructure to improve access to basic services, conducting mobile registration campaigns, youth-centred activities and establishment of women’s groups ;
- Increasing economic opportunities through implementing income generating activities and providing vocational/skills training ;
- Providing psychosocial and mental health support through mobile health consultations and reinforcing local capacity to respond to gender-based violence ;
- Under the guidance and direct supervision of the Project Manager and under the overall supervision of the Chief of Mission of IOM, the Project assistant will support the implementation of the project by providing continuous programmatic supervision and support. In particular the incumbent will be responsible for the following tasks:
Core Functions / Responsibilities :
- Support the Project Manager in the day to day organization of all project activities ;
- Work closely with field teams to monitor activities of implementing partners and ensure timely payments ;
- Provide administrative support to field operations, including the preparation, processing and filing of relevant travel, logistical and financial documents ;
- Ensure liaison with logistic and finance unit for relevant project needs ;
- Support the logistical organization of birth registration campaigns, youth activities and trainings ;
- Maintain and foster positive working relationships with the local authorities, beneficiaries and other stakeholders ;
- Ensure the transparent organization of all project activities ;
- Liaise with civil society actors and national NGO’s in order to identify and implement community-based projects ;
- Monitor the implementation and progress of community-based infrastructure rehabilitation project in collaboration with project engineers and community mobilizers ;
- Liaise and follow up with community mobilizers on decisions taken by the communities ;
- Ensure full transparency of IOM rules and procedures in discussion with beneficiaries ;
- Trouble shoot arising challenges in the relationship between authorities, beneficiaries and other stakeholders ;
- Stay up-to-date on field activities and be prepared to provide updates to Manager at any given time ;
- Support incoming consultants with all organizational support as needed ;
- Ensure liaison with field offices ;
- Strictly adhere to the principles of «Do no Harm» throughout the project implementation process ;
- Contribute to an atmosphere of cyclical programmatic redesign in regard to transfer of assets and implicit ethical messages sent as part of the project implementation ;
- Any other such duties as may be assigned.
Required Qualifications and Experience :
Education : Completed Secondary Education. Additional studies in Social Studies, Political Science, Education, Sociology distinct advantage :
- Minimum 4 years of relevant experience ;
- Previous experience with UN and International Agencies, or NGOs an advantage ;
- Strong knowledge of computer applications, especially MS Word, Excel, Outlook and Access.
Languages :
- For this position, fluency in French is required ;
- Knowledge of local languages spoken in the Lac, Kanem or Barh-El Gazel regions or English is an advantage.
Required Competencies :
Accountability :
- Accepts and gives constructive criticism ;
- Follows all relevant procedures, processes, and policies ;
- Meets deadline, cost, and quality requirements for outputs ;
- Monitors own work to correct errors ;
- Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation :
- Identifies the immediate and peripheral clients of own work ;
- Establishes and maintains effective working relationships with clients ;
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries.
Continuous Learning :
- Contributes to colleagues’ learning ;
- Demonstrates interest in improving relevant skills ;
- Demonstrates interest in acquiring skills relevant to other functional areas ;
- Keeps abreast of developments in own professional area.
Communication :
- Actively shares relevant information ;
- Writes clearly and effectively, adapting wording and style to the intended audience ;
- Listens effectively and communicates clearly, adapting delivery to the.
Audience :
- Creativity and Initiative ;
- Proactively develops new ways to resolve problems.
Leadership and Negotiation :
- Convinces others to share resources ;
- Presents goals as shared interests.
Performance Management : Provides constructive feedback to colleagues.
Professionalism :
- Masters subject matter related to responsibilities ;
- Identifies issues, opportunities, and risks central to responsibilities ;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation ;
- Persistent, calm, and polite in the face of challenges and stress ;
- Treats all colleagues with respect and dignity ;
- Works effectively with people from different cultures by adapting to relevant cultural contexts ;
- Knowledgeable about and promotes IOM core mandate and migration solutions.
Planning and Organizing :
- Sets clear and achievable goals consistent with agreed priorities for self and others ;
- Identifies priority activities and assignments for self and others ;
- Organizes and documents work to allow for planned and unplanned handovers.
Accountability :
- Accepts and gives constructive criticism ;
- Follows all relevant procedures, processes, and policies ;
- Meets deadline, cost, and quality requirements for outputs ;
- Monitors own work to correct errors ;
- Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation :
- Identifies the immediate and peripheral clients of own work ;
- Establishes and maintains effective working relationships with clients ;
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries.
Continuous Learning :
- Contributes to colleagues’ learning ;
- Demonstrates interest in improving relevant skills ;
- Demonstrates interest in acquiring skills relevant to other functional areas ;
- Keeps abreast of developments in own professional area.
Communication :
- Actively shares relevant information ;
- Clearly communicates, and listens to feedback on, changing priorities and procedures ;
- Writes clearly and effectively, adapting wording and style to the intended audience ;
- Listens effectively and communicates clearly, adapting delivery to the audience.
Creativity and Initiative : Proactively develops new ways to resolve problems.
Leadership and Negotiation :
- Convinces others to share resources ;
- Presents goals as shared interests.
Performance Management :
- Provides constructive feedback to colleagues ;
- Provides fair, accurate, timely, and constructive staff evaluations ;
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures.
Professionalism :
- Masters subject matter related to responsibilities ;
- Identifies issues, opportunities, and risks central to responsibilities ;
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation ;
- Persistent, calm, and polite in the face of challenges and stress ;
- Treats all colleagues with respect and dignity ;
- Works effectively with people from different cultures by adapting to relevant cultural contexts ;
- Knowledgeable about and promotes IOM core mandate and migration solutions.
Technological Awareness :
- Learns about developments in available technology ;
- Proactively identifies and advocates for cost-efficient technology solutions ;
- Understands applicability and limitation of technology and seeks to apply it to appropriate work ;
- Working within the «Do no Harm Framework» ;
- Socialization/outreach campaigns ;
- Civil registry, youth engagement, gender-based violence or psychosocial assistance ;
- Liaising with authorities ;
- Identification of arising challenges ;
- Supervision of divers and geographically dispersed teams ;
- Strong computer literacy ;
- Ability to work with word, excel, PowerPoint.
Other :
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation ;
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances ;
- Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply :
Interested candidates are invited to submit their applications via e-mail to [email protected] referring to this advertisement in the subject : “ SVN-TD-0023-2020 ”. Application must contain a CV and a cover letter in a unique file.
Only shortlisted candidates will be contacted.