Palladium recruits an Operations Officer (Short term – 3 Months), Market Development Facility (MDF) – Timor Leste

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

About MDF

Market Development Facility is an Australian Government funded multi-country initiative which promotes sustainable economic development, through higher incomes for women and men, in our partner countries.

We connect individuals, businesses, governments and NGOs with each other, and with markets at home and abroad. This enhances investment and coordination and allows partnerships to flourish, strengthening inclusive economic growth.

MDF is funded by the Australian Department of Foreign Affairs (DFAT). It is implemented by Palladium in partnership with Swisscontact.

In Timor-Leste, MDF promotes economic diversification and poverty reduction through partnerships in agribusiness and tourism. The team also encourages entrepreneurship by providing financial and advisory support to innovative businesses.

About The Role

 This position will play a key supporting role in all aspects of operations including logistics, procurement, human resources, etc. MDF is a fast-paced work environment where technical staff work in a dynamic fashion and often travel to the field at short notice. The officer will support this environment by ensuring efficient and smooth day-to-day functioning of all travel arrangements.

Responsibilities

The purpose of this position is to play a key role supporting operations for MDF in Timor-Leste.

  • Work proactively with colleagues to ensure effective coordination, planning and monitoring of logistics to support travel, training and workshops.
  • Arrange local and international travel for MDF staff including flights, accommodation, other bookings, cars, visas, per diems, advance payments, etc.
  • Support a wide variety of procurement activities in line with company requirements, including a large annual competitive quotation exercise to select preferred suppliers.
  • Monitor inventory and assets, complete stocktakes, and update registers and tracking sheets.
  • Ensure all operations documentation is up-to-date and appropriately stored.
  • Assist with the implementation of the MDF security plan.
  • Coordinate and assist human resources activities including recruitment, leave applications, timesheets.
  • Work with the Operations Administrator to manage office vehicles, driver allocation and vehicle maintenance and safety.
  • Serve as a representative of Palladium, displaying courtesy, tact, consideration, and discretion in all interactions with other project employees, partners and the wider public.
  • Other tasks as directed by the Operations Administrator, Country Director or other representatives of Palladium.

Requirements

  • University degree or equivalent work experience.
  • Experience in operations, logistics and administrative support to large projects or organisations .
  • Strong personal initiative, enthusiasm, and time management skills.
  • Excellent teamwork, interpersonal, and conflict resolution skills, and the ability to guide less experienced staff.
  • Strong working knowledge of MS Office programs.
  • Good written and spoken English language skills.
  • Excellent written and spoken Tetun language skills.
  • A police clearance certificate.

Applications

Please apply via the apply now button below, submitting your CV and brief cover letter (no more than one page) outlining your suitability in line with the requirements of the position.

This position is open to Timor-Leste nationals and permanent residents with authority to live and work in Timor-Leste. Rates of pay are based on local labour standards.

5pm (Timor-Leste time) on Wednesday, 30 September 2020

APPLY HERE