Appel à candidature : Triangle Generation Humanity recherche un(e) Responsable de la conformité en Ukraine.

Appel à candidature : Triangle Generation Humanity recherche un(e) Responsable de la conformité en Ukraine.

Job description

The Compliance manager will ensure the compliance of logistical, programmatic, administrative, financial and HR procedures for the TGH mission. He/she will supervise the compliance team of the mission.

He/she will work in close collaboration with the coordination (programme, administration and logistics) as well as with TGH’s implementing partners. He/she will ensure the quality and compliance with the application of TGH procedures, the preparation and management of audits (external and internal) and, following the findings, will send recommendations to the departments concerned.

Under the supervision of the Country Director and in close collaboration with the coordination team, the main responsibilities of the Compliance Manager are as follows:

Oversight of overall compliance and accountability processes

• Train and inform the teams on the TGH procedures and their updating;
• Educate teams on compliance issues;
• Support / advise departments in the implementation of TGH procedures;
• Support the departments in the compilation and archiving of all operational and support documents (finance, HR, logistics, purchasing, administration) of the projects;
• Ensure the centralization and archiving of files at the office level in Lviv (paper archiving and electronic archiving);
• Set up an electronic archiving system for the entire mission.

Preparation and management of audits

• Ensure regular internal audits (compliance with good practices, TGH rules and standards and donor procedures);
• Communicate the conclusions of the internal audits to the Country Director and propose any recommendations and necessary process updates (administrative, financial and logistical procedures);
• Bring the necessary corrective measures to the files;
• Prepare, facilitate and be the focal point for external audits at the Ukraine mission level;
• Transmit the conclusions of the audits to the teams and propose any recommendations and updates to the necessary processes;
• Monitor the implementation of recommendations at mission level;
• Provide support to logistics, administrative and program departments to mitigate identified risks;
• Prepare compliance and accountability reports according to TGH standard formats with audit recommendations, verifications, audit reports, etc.

Capacity building / lessons learned / good practices

• Participate in strengthening the skills of the teams with respect to the procedures and processes put in place by TGH as well as with respect to donor procedures;
• Contribute to the dissemination and use of good practices;
• Be part of the kick off meetings of projects to present the rules and compliance of the donors as per signed contracts.

Risk management

• Map the risks of fraud on the mission;
• Propose the updating of the processes in order to integrate any measure likely to fight against fraud and limit any suspicion of fraud on the mission;
• Monitor market prices in conjunction with the logistics department and ensure that monitoring is carried out on all bases in the Ukraine;
• Ensure the proper application of anti-terrorism and money laundering rules and carry out due diligence on third-party contractors;
• In collaboration with head office, participate in any anti-fraud and counter-terrorism action.

Human resources management

• Supervise the mission’s compliance team (recruitment, training, etc.);
• Train the compliance team in compliance processes and techniques.

Mission Strategy

• Set up an effective communication network with donors and auditors.

Security, working and living conditions

Despite the fluctuating security situation in Ukraine, the environment in Lviv is relatively calm and travel on foot or by taxi is permitted in the city centre. It is possible to go out in bars, restaurants… but there is a curfew in place from 11pm to 6am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city centre, close to the apartments where the expatriates are accommodated. Access to good internet connection in the offices.