Avis de recrutement : IRC recherche un Coordonnateur des ressources humaines basé en Ukraine.

 

 

 

 

 

 

Leadership et gestion stratégique des RH

• Concevoir et mettre en œuvre une approche RH planifiée pour attirer, développer, inspirer et retenir les bonnes personnes avec les bonnes compétences pour obtenir des résultats stratégiques et programmatiques.

• En tant que membre de l’équipe de direction (SMT), déterminer les besoins en main-d’œuvre, identifier les lacunes en matière de ressources humaines et de compétences, et concevoir un plan de développement et de main-d’œuvre pour faciliter la nationalisation des rôles et la rétention du personnel.

• Actively participate in proposal design and grants opening and review meetings (GRMs, GOMs) specifically advising on organizational structure, position scoping, demographic/staffing analysis and other inputs critical to ensure strong HR foundation to support program quality.

• Conduct monthly and quarterly strategic HR metrics and analysis to inform Senior Management Team and Regional HR decision-making, lead on country program inputs to global HR scorecards.

• In collaboration with the Recruitment Team, set strategy for recruitment; develop candidate rosters, actively network and employ innovative, creative recruiting methods to attract and hire the best talent. Proactively position IRC as an Employer Brand of Choice in the Country and region.

• Review and approve job position requests and job descriptions for all national roles, making recommendations, ensuring accuracy, consistency.

• Participate in budget preparation and provide strategic compensation analysis to drive nationalization strategy and ability to attract high-quality talent. Define and review salary structure; coordinate annual compensation review process and compensation adjustments.

• Establish benefit plans and packages, and lead in the communication of updates, including conducting information campaigns for national and international staff.

• Deliver international HR management, including policy, process, and employee relations management, with support from regional HR.

• Oversee HR-related administrative duties and ensure compliance with existing legal and governmental reporting requirements. Ensure all legal obligations are fulfilled.

• Lead the performance management process with guidance from regional and HQ HR. Create a plan to manage annual and mid-year reviews, conduct training on goal-setting, utilize budgets to organize development activities and work one-on-one with managers and employees to create country wide development plans. Through HR initiatives and actions, support a culture of continuous feedback.

 Devise staff care action plans that elevate morale and support the social, physical, and psychological well-being of staff; create emergency staff care interventions – both in collaboration with the Regional Staff Care Specialist.

• Lead all employee relations with professional grace with the aim of empowering employees and supervisors to have the tools and resources necessary to resolve conflicts with mutual respect.

• Escalate code of conduct issues, lead or co-lead investigations and ensure issues are resolved and appropriate follow-up is carried out, in partnership with Ethics and Compliance Unit (ECU).

• Advise supervisors in determining appropriate disciplinary plans of action in a judicious manner. Follow-up disciplinary measures and related employment law matters.

• Act as impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements.

• Manage any lay-offs or reductions in force in partnership with senior management and regional HR to ensure compliance, due diligence, communications, and staff care.

• Oversee and delegate the management of visa procedures for national staff procurement of international visas, residency requirement for international staff and visitors and other documentation issues as needed.

Staff Performance Management and Development

• Serve as a model of supervisory excellence; supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.

• Provide constructive feedback and counsel on career paths and professional development for HR team and IRC staff.

• Support the management, coaching and development of national and international staff to build a cadre of skilled, committed and motivated staff.

• Support senior staff to continue to pursue nationalization of senior and management positions.

• Promote and monitor staff care and well-being. Model healthy work-life balance practices.

Communications

• Model and encourage active practice of the principles of the “IRC Way – Global Standards for Professional Conduct” throughout the country program.

• Maintain a healthy and empowering office environment that encourages open, honest and productive communication among IRC staff by delivering an employee engagement and communication strategy.

• Maintain and leverage open communications and partnership on projects and shared goals with other HR Leads at the country level, regional HR and HR HQ levels.

• Provide direct support and advise the CD and SMT on staff communications to ensure clear, consistent and transparency in communications.

• Represent IRC in HR working group and with external parties including Ministry of Labour, Associations Unit and Ministry of Interior for HR-related matters. Directly liaise with local legal counsel on HR-related matters.

Key Working Relationships:

Position Reports to: Country Director, Ukraine

Position directly supervises: HR Manager(s), Sr. Recruitment and HR Officer(s), HR/IW Assistant.

Indirect Reporting: Regional HR Director (strategy and technical support)

Key Internal Stakeholders:

• Country: Country Director; Deputy Director Programs; Sr. Field Coordinator; Finance Controller; Audit and Compliance Coordinator; Head of Departments and all staff within Ukraine.

• HQ: Compensation & Benefits, Talent Management and HRIS Directors, General Counsel Office, Ethics & Compliance Unit (ECU).

Key External Stakeholders: The INGO HR forum; INGO and UN HR staff; Legal counsel; Ministry of Interior and its extensions; Ministry of Labor and its extensions.

Job Requirements:

Education:

• Bachelor’s required. Master’s university degree in HR management, MBA, Law, International Relations, or related field is a plus.

Work Experience:

• 5+ years of progressive experience as an HR generalist, including recruitment, performance management, compensation, training and development and HR Administration.

• Minimum 3 years staff management experience in a fast-paced environment.

• At least 3 years of experience with an international organization or international experience.

• Remote management experience a plus; INGO experience strongly preferred.

Demonstrated Skills and Competencies :

• A commitment to IRC’s mission and vision.

• Strategic leadership experience managing an HR function for large budget programs in the INGO sector is strongly preferred.

• Strategic experience with managing staff, global workforce planning, and development of HR processes during a start-up phase is a plus.

• Top-tier written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development in English and Ukranian.

• Proven sense of professional discretion, integrity, and ability to manage complex HR situations diplomatically and to effective resolution.

• Excellent management, interpersonal and negotiation skills and a demonstrated ability to promote harmonious/cohesive teamwork, in a cross-cultural context.

• Proven ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional grace.

• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other stakeholders to maximize cooperation and productivity.

• Strong proficiency in MS Word, Excel, Outlook and PowerPoint is required.

• Curiosity, a desire to continually learn and develop and a sense of humor is a must.

• Working knowledge of Ukrainian labor law is required; International HR experience is an asset.

Language Skills:

• Maîtrise de l’anglais requise ; Maîtrise de l’ukrainien/russe requise, un autre souhaitable.

• Déplacement : Environ 10 % de temps de déplacement vers les différents bureaux extérieurs peuvent être nécessaires.

Application process

Deadline : July 07th, 2023