Avis de recrutement : Recrutement d’un(e) Assistant(e) Ressources Humaines de l’UNWOMEN à Viet Nam.

 

 

 

 

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Functions:

  1. Ensure implementation of HR strategies and policies in VCO in full compliance with UN Women rules, regulations, and HR policies and guidelines
  • Provide general, standard information to the management and staff on HR strategies, rules and regulations;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
  • Provide input to HR business process mapping and elaboration of the content of Standard Operations Procedures (SOP) in consultation with the direct supervisor.
  1. Provide HR administrative services to VCO in full compliance with UN Women rules, regulations, and HR policies and guidelines
  • Process, draft, edit, proofread for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements;
  • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Quantum;
  • Facilitate responses to audit findings and recommendations under the closely guidance of OM;
  • Provide support to leave management; record management and being office Leave Monitor;
  •  Coordinate local payroll and related issues;
  • Facilitate staff separation process;
  • Support internship management;
  • Process monthly Personnel Validation for VCO.
  1. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines
  • Provide support to local recruitment in VCOwhen necessary;
  • Review the submission of SSA contract issuance and amendment, ensuring completion and correction of required documents before submitting to OM for clearance.
  1. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines
  • Follow up with staff and supervisor on the performance appraisal review in the office to ensure compliance to deadlines;
  • Track and monitor the completion of UN Women mandatory courses of staff in VCO;
  • Provide support to the preparation of Office learning plan and individual learning plans in consultation with the direct supervisor.
  1. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines
  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
  1. Facilitate knowledge building and knowledge sharing globally
  • Organize training courses, workshops, information sessions, orientations and consultations for VCO staff;
  • Liaise with ROAP HR in human resources administration and staffing to disseminate information on a variety of HR matters.

Recruitment Qualifications

  1. Education and certification:
  • Completion of secondary education is required.
  • Bachelor’s degree in HR, Business or Public Administration is an asset.

2. Experience:

  • Five years of relevant experience in office administration and/or human resource management;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system;
  • Experience working in development organization is an asset;
  • Experience with the UN system is an advantage

3. Language Requirements:

  • Fluency in English and Vietnamese is required
  • Knowledge of the other UN official working language is an asset.

Apply here

Close on 9 Mar 2023