Avis de recrutement : Oxfam recrute un Assistant de ressources humaines au Zimbabwe.

Recruitment and Selection

Supports recruitment processes including the following;

Working with recruiting managers to facilitate timely development, review and sign off of Terms of Reference/Job profiles and staff requisitions

• Drafting and circulation of advertisements for authorised recruitments in liaison with Recruiting Manager & HR Manager, ensuring conformity of job advertisements to job specifications and Oxfam branding guidelines and recruitment practices

Ensuring prompt long listing and short-listing by ensuring applications for positions are placed in the right folders,

• Draft employment contracts, terms and conditions of employment or terms of reference, job profiles for employees and consultants, and draft requested letters in line with changes to employee terms and conditions of employment

Coordinating interview processes by downloading CV’s from eACRU, preparing interview packs, contacting candidates, administering tests, taking part in the interviews where necessary and finalising recruitment reports.

• updating progress of the recruitment and selection processes through the HR recruitment & selection system, eACRU and sending feedback to applicants
• ensuring records of all recruitment and selection processes of employees and consultants are correctly filed.

Information Management

Ensures that all HR documentation is kept confidential, up to date and accurate by;

Filing all personal records (paper and electronic) in a consistent manner in line with minimum standards and data protection regulations.

Maintaining an up-to-date and accurate staff database in GOLD.

Producing HR data for input into monthly and quarterly HR reports within agreed timelines

Ensuring all medical records are processed and paid every 2 weeks.

Responsible for the preparation of monthly payroll inputs for submission to Finance

Secure required employment visas/permits for expatriate staff and ensure that they are valid.

HR Service and Support

Follow up on and keep an up-to-date record of Humanitarian staff and partner staff time-sheets in line with donor requirements

Support line managers on orientation & induction of new employees, ensuring that each employee receives an HR welcome pack

Support incoming Global Humanitarian Support Personnel in processing necessary authorization to work in the country and  keeping track of expiry and validity of permits/visas

Work closely with the Logistics team to support set-up of temporary sub-offices in designated response areas

Respond to employee queries and assisting to find resolutions to problems in a timely manner, guided by the country labour regulations and Oxfam HR policies.

 Essential:

•  Minimum of a Bachelors Degree or Higher National Diploma in HR. Psychology or Business Administration;
•  At least one year experience in HR/Office administration or similar role;
•  Good knowledge of management of communication systems and office management;
• Good organization skills;
•  Able to work under pressure and in insecure areas;
•  Good knowledge of local labour regulations.

Desired:

 Strong computer skills including ability to work with windows competently and accurately. Email operation.

Good communication skills, both oral and written.

 Patient, pleasant and courteous personality

 Able to travel at short notice

 Ability to prioritize work according to importance and deadline; meeting conflicting work demands.

 Posses initiative, patience, tact, and able to work with minimum supervision

 Manages own time and deals with some conflicting priorities without upward referral.

 Demonstrates adaptability and flexibility in all aspects of working.

 Influences decision-making on specific issues relating to routine projects and tasks.

 Ability to work effectively in a team and support bothers in their work.

 Makes decisions on routine matters without close supervision.

Takes responsibility for expanding own knowledge.

Shares knowledge and improvements and may supervise the workflows of others